Constitution

1.    Name: -

1.1. The Club shall be called Tiverton Town Youth Development (TTYD)

2.    Overview: -

2.1.        Tiverton Town Youth Development has been formed in association with Tiverton Town FC within the town of Tiverton and the County of Devon. Tiverton Town Youth Development is associated to the Devon FA and will abide by their rules and Code Of Conducts. Tiverton Town Youth Development will also abide to any rules of leagues that they are entered. 

3.    Executive Committee: -

3.1.        An Executive Committee will be formed which may include: - Chairperson, Treasurer, Club Secretary, Football Secretary, Youth Development Officers, Team Managers and Committee Members.

3.2.        The Executive Committee shall consist of at least 5 members.

3.3.        The Tiverton Town Youth Development Executive committee will deal with any matter not covered by The Tiverton Town Youth Development Constitution.

3.4.        The Executive Committee shall have the ultimate decision on all matters.

3.5.        All Executive Committee decisions are final.

3.6.       There will be an Annual General Meeting held in April/May of each year.

3.7.       The Executive Committee Members will be elected at The Annual General Meeting to serve for a period of one year.

3.8.        Executive Committee Members can offer themselves for
re-election at the end of their term of office.

3.9.        The Executive Committee should encourage and welcome any new members.

3.10.      In the event of an officer of the club being unable to fulfil his/her duties for any reason, a successor can be elected at an Extraordinary General Meeting.

3.11.      Any club member being dissatisfied with the work of an Executive Committee Member, must notify The Club Secretary in writing, explaining why they are dissatisfied with the Executive Committee Member and lodge a vote of no confidence. A vote of no confidence can only be heard at an Extraordinary General Meeting, which shall be called by the Chairman upon receipt of an application by no less than eight club members.

3.12.      Extraordinary Meetings can only be called after seven days notice.

3.13.      The Club can be dissolved if two thirds of the eligible members vote in favour at the Annual General Meeting or at an Extraordinary General Meeting. On dissolution, any funds remaining (after paying off all debits) and equipment owned by The Club will be dispersed by a majority vote at an Extraordinary General Meeting.

3.14.      The Executive Committee will normally meet every month.

3.15.      An Agenda will be circulated before The Executive Committee Meeting, as will the minutes of the previous meeting. 

4.    Aims & Objectives: -

4.1.        The aim of The Club is to promote sport, and sporting behaviour throughout The Club members, officials and parents.

4.2.       To encourage participation in, and enjoyment of, football.

4.3.       To develop the skills and fitness of all participating club players and officials.

4.4.       To provide a non-competitive/competitive environment to play development football in.

4.5.       To promote sporting links with other clubs.

4.6.       To encourage Committee Members, Team Managers, Trainers & Parents to participate in the running, fund raising and promotion of the club.

4.7.       To encourage an open and relaxed atmosphere between all club members.

4.8.        To encourage club members, officials and parents to comply with The Tiverton Town Youth Development Code Of Conduct

5.    Membership: -

5.1.        Membership of The Club shall be invitation only, but not unreasonably restricted on the grounds of sex, race, or of political, religious or other opinions. Although any person must be prepared to accept and support the objectives of The Club.

5.2.       All signed children automatically apply for membership of the club. Parents of signed children can also become members of the club.

5.3.        A membership application form will need to be completed and reviewed by The Executive Committee before membership is granted.

5.4.       Membership forms must be accompanied by any fees due (If applicable)

5.5.       The Executive Committee has the power to refuse membership.

5.6.        For a club member to play in a league match they will need to be registered with the relevant League, a registration form will need to be completed and if necessary a fee paid.

5.7.        The Executive Committee has the power to dissolve and if necessary withdraw any registered team from any relevant League should the need arise. 

6.    Discipline: -

6.1.        We will adhere to The Tiverton Town FC and Devon FA Code Of Conducts and their disciplinary procedures at all times.

6.2.        If a player receives a fine from any of our governing bodies payment of this fine will be the responsibility of the player OR the player’s parents/guardians. The fine received will have a minimum charge of £10 added to cover the costs to Tiverton Town Youth Development. There is NO maximum charge for costs and each case will be reviewed individually. Refusal to pay the fine will be dealt with by The Executive Committee and may involve removal from the club.

6.3.        Tiverton Town Youth Development has their own Code of Conduct and all children, parents & trainers/managers are expected to observe this Code of Conduct at all times. 

6.4.        Tiverton Town Youth Development takes the behaviour of its players seriously. It has a yellow and red card system which involves suspensions from training and match days. This is explained fully in the player’s behaviour document.

7.    Complaints: -

7.1.        The following complaints procedure should be adopted if any club member, family member or member of the general public feels they need to complain to Tiverton Town Youth Development. Firstly a complaints form should be obtained from The Club Secretary. After completing the form The Club Secretary will take the complaint to the next Executive Committee Meeting to be reviewed by The Executive Committee and a decision will be made. Following The Executive Committees decision a letter will be sent with the outcome of The Executive Committee’s decision. 

8.    Finance: -

8.1.        The Treasurer will supply at each Executive Committee Meeting, an up to date record of The Club’s financial position. This will include a record of any receipts and expenditure since the last Executive Committee Meeting.

8.2.        No individual is allowed to authorise any expenditure without The Executive Committee’s permission.

8.3.        Only the following Executive Committee Members are authorised to sign The Club’s chequebook: - The Treasurer, and The Youth Development Officers.

8.4.        Two out of the above three people are required to sign The Club’s chequebook.

8.5.        All Club Members, Managers/Trainers must hand in all monies collected (for whatever reason) to The Treasurer as soon as possible after receipt of the money.

8.6.        No Club Members, Managers/Trainers will pay out any monies other than Referees fees, or upon production of a valid receipt and given prior approval by The Executive Committee.

8.7.        At the Annual General Meeting, The Treasurer will supply a statement showing The Clubs income, expenditure and current financial position since the last Annual General Meeting.  

9.    Communication: -

9.1.        We will, whenever possible, communicate with club members, families etc. with an open mind making as much information as possible freely available to all.

9.2.        Communication will be via notice boards, newsletters, e-mail and our Internet site.

9.3.        We will encourage feedback from all club members, parents and the general public.  

10.            Training: -

10.1.     Team managers and trainers will be trained to at least the minimum standard FA Level 1 (Junior Team Manager).

10.2.     Trainers/Managers will attend, where possible, any relevant training courses as suggested by The Executive Committee. 

10.3.     All Trainers/Managers will have the relevant Police checks. 

11.            Health and Safety : -

11.1.     Tiverton Town Youth Development are committed to the Health & Safety of all club members and officials. We have introduced a Health & Safety Policy which is available on request from the club secretary.

11.2.     Tiverton Town Youth Development will monitor and review this policy annually as per the Health & Safety Policy.

12.            Child Protection Policy: -

12.1.     Tiverton Town Youth Development are committed to the protection of the children within the club, therefore, we have introduced a Child Protection Policy for the safety and comfort of all our club members and officials.

12.2.      Officers have been appointed to monitor and review this policy, as per the Child Protection Policy.

12.3.      All club officials must be aware of their duties regarding the Child Protection Policy. Should there be any incident (or suspected incident) regarding breach of the Child Protection Policy then this must be reported to the Child Protection Officer/s as soon as possible.

13.           Insurance

13.1.      Tiverton Town Youth Development shall obtain public liability insurance to the sum of £5 million.